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Nicole Fehr, Head of Finance & Administration at BÄR Bahnsicherung AG, was able to reduce costs with the Business Process Suite.
Nicole Fehr
Head of Finance & Administration, BÄR Bahnsicherung AG
The Challenge
For more than 30 years, BÄR Bahnsicherung AG has been ensuring safety in railway operations. The company’s safety systems are used in urban rail transport, regional railways, and national railway companies for both freight and passenger transport. In 2015, development began on EUROLOCKING, a next-generation electronic interlocking system. The first installation went live successfully in 2018, and today six systems are already in operation, with more than 30 additional installations on order. Around 130 employees across Switzerland work for the company.
To make administrative work as simple as possible for employees, BÄR Bahnsicherung AG was looking for suitable applications to record expenses and project working hours. Employee data was also to be made digitally available.
BÄR Bahnsicherung AG operates an SAP solution for Finance & Controlling, Project Management, and Human Resources. Consequently, the applications needed to be fully SAP-integrated to avoid complex interfaces. For field staff, the applications also needed to be available as mobile apps.
The Solution
With the Business Process Suite (BPS), BÄR Bahnsicherung AG was provided with a cloud-based platform that ensures 24/7 access to modules and data. In addition, mobile apps offer further functionality and significantly increase efficiency across the modules.
Using the Business Expenses Management (BEM) module, expenses can be easily captured via mobile devices (Android and iOS). The integrated authorization workflow ensures compliance with internal control system (ICS) standards and audit requirements. Thanks to SAP integration, recorded and approved expenses are posted directly in the system. With the ePosting module, the entire accounts payable workflow—from invoice capture to posting—has been fully digitalized.
In Time Reporting Management (TRM), employees record project-related working hours with just a few clicks. Planned and unplanned absences can be coordinated easily. Comprehensive reports based on customer projects, activities, and templates can be generated at the push of a button. Standardized project descriptions and correct billing rates simplify invoicing. Recorded, deleted, or modified data is automatically synchronized with SAP.
The Electronic Personnel File (ePersonnel Dossier, EPD) provides centralized management of employee data. Documents can be easily assigned to specific employees, automatically archived, or deleted. Access rights can be restricted, and with employee and manager self-service functionality, employees and managers can request access to personal documents. The skill matrix offers a detailed overview of employee competencies. With the integrated ePayslip, payroll documents are available digitally, and working hours, overtime, and absences can be easily recorded in the Time and Attendance Module (TAM).
Customer Profile
For more than 30 years, BÄR Bahnsicherung AG has been active in the field of railway safety systems. At its locations in Fehraltorf, Lausanne, Oensingen, and Olten, around 130 dedicated employees deliver end-to-end services—from development and planning to engineering, construction, commissioning, and safety testing and certification.
BÄR Bahnsicherung AG
Seit 2021 integriert in die Stadler Signalling AG
www.stadlerrail.com
Outlook
The seamless SAP integration and the ability to easily extend the system with additional modules convinced BÄR Bahnsicherung AG. The company has already decided to introduce further modules such as Resource Planning and Course Training.
Key Benefits