From Configuration to Payroll: GIS AG goes digital with BPS

GIS AG is a leading Swiss manufacturer of electric chain hoists and complete crane systems. With a broad product portfolio and demanding customer projects, GIS AG faces the daily challenge of handling complex product configurations, a large number of incoming supplier invoices, and HR administrative processes efficiently and without errors.

The previous processes were partly manual, decentrally organised, and associated with significant administrative effort. Product configurations had to be clarified multiple times via email, invoice processing ran paper-based through multiple hands, and employees had no direct digital access to their payroll documents or HR data. The company was looking for an integrated, user-friendly solution that would consolidate, automate, and make these processes transparent.

In a structured implementation project, the requirements of all departments where gathered and translated into a comprehensive solution. The Busines Process Suite (BPS) was introduced with four modules: VKM, ePosting, ePayslip, and ePersonal Dossier. All modules are fully integrated with GIS AG's SAP S/4HANA environment, running on SAP RISE.

VKM simplifies and accelerates the creation of product configurations and price calculations. Sales staff as well as sales and distribution partners at home and abroad can now configure electric chain hoists and trolleys systematically and error-free directly in the system, without manual intermediate steps.

With ePosting, the entire accounts payable process has been digitalised: incoming supplier invoices are automatically recognised and pre-validated using OCR technology. Responsible employees review and supplement the data as needed before the invoice is forwarded digitally for approval.

ePayslip gives all employees location-independent access to their payslips, salary statements and time records – securely, paperlessly, and available at any time.

The ePersonal Dossier completes the solution: employee data is managed centrally and in a structured manner. Changes are traceable, access is controlled, and data quality improves through system-supported processes.

The introduction of the BPS at GIS AG has increased efficiency across multiple business areas. Manual process steps have been reduced, throughput times shortened, and error rates lowered. Employees benefit from a modern, intuitive user interface that enables location-independent working.